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What can nurses claim on taxes

What Can Nurses Claim on Tax Returns?

June 10, 2022

What Can Nurses Claim On Tax Returns in 2022 

It is that time of the year… Not just winter but the not-so-exciting tax time! It’s time to get started with the paperwork, sort out your expenses list and crunch the numbers so you can get your nurse tax return in on time.

If you are a nurse or a healthcare practitioner; when you are doing the long shift hours and looking after patients; doing extra agency nursing shifts to save a little extra, or having to do overtime hours, filing your tax return would be the last thing on your mind.

In this article, we are going to discuss all things tax: tax returns, tax deductions, how to reduce your taxable income, and the expenses nurses and midwives can claim as a tax deduction. Keep reading to find out more. 

TL;DR

The skinny on deductions:

  1. Nursing uniforms, including scrubs
  2. Nursing shoes
  3. Work clothes laundry costs
  4. Work clothing repair costs
  5. Nursing shoe repair costs
  6. Nursing fob watch
  7. Nursing diary
  8. Stationery
  9. Safety goggles and safety glasses, including prescription safety glasses, anti-glare or photochromatic glasses, sunglasses
  10. Safety Masks
  11. PPE including safety gowns and vests, lab coats and aprons
  12. Gloves
  13. Pantyhose/stockings in certain circumstances.
  14. Rapid Antigen Tests (RATs) 
  15. Hand sanitiser
  16. AHPRA registration fees
  17. Union fees
  18. Accountant fees for preparing your tax
  19. Professional Association fees
  20. Insurances such as Professional Indemnity Insurance
  21. Training courses
  22. Training subscription fees
  23. Subscriptions for industry-specific publications
  24. Conferences
  25. Vehicle expenses
  26. Mileage
  27. Overtime meal expenses
  28. Phone and data expenses
  29. Internet 
  30. Bank fees (for accounts that salary may be paid into) in certain circumstances

Handy Tips Nurses Should Know Before the Preparing a Tax Return

May to June is just the time to get organised with your expense lists and sort through the clutter to file your tax return in a timely manner. Everything from your personal protective gear to your overtime meals can be included in your tax-deductible expenses.

In a nutshell – your uniform, nurse’s fob watch, safety gear that you’ve purchased yourself (like those fancy but oh so cute baby blue-rimmed protective safety googles you treated yourself to), your APHRA registration fees, overtime meals, and work-related travel can be claimed. And if you are hiring an accountant, those costs can also be claimed in the following year. We have listed all the things nurses can and cannot claim below. Make the most of the info listed below to keep the tax time cruisy.

#1 – Know what expenses you can claim

Learn what expenses you can claim. Work-related expenses like certain types of travel, overtime meals, APHRA registration and training course fees come under the bracket of common tax deductions.

#2 – Keep detailed records of your expenses throughout the year

Track your work-related expenses. Include the details like the date of purchase, cost and item you have purchased.

Save the receipts – The Australian Taxation Office (ATO) Receipts App is super handy. You can click pictures of your receipts, keep records of your expenses and upload the records. 

You can also show the receipts to your tax agent and they can guide you with what can be claimed and what cannot. 

What is a Tax Deduction and How to Reduce Taxable Income 

A tax deduction is a work-related expense that lowers your taxable income and reduces your tax liability.

     Income – Tax Deductions = Taxable Income

For example, if your income is $80,000 and your tax deductions are $10,000 – your taxable income would be $70,000, and you would be taxed on this amount.

A common misconception about tax-deductible items is that when you claim the cost of an item as a tax deduction, you will get the full cost of that item refunded to you, but that just isn’t how tax deductions work. Accumulating tax deductions means your taxable income is reduced, and because of this, you may receive a tax refund.

The deductions include your work-related expenses like travel, accommodation, overtime meals and professional association fees. The lower your taxable income, the lower the tax you owe will be.

There are several strategies you can use to reduce your tax liability:

  1. Keep accurate records of your work-related expenses
  2. Save receipts for all your work-related expenses and claim them as tax deductions
  3. Take advantage of benefits such as salary sacrificing or salary packaging (if your employer provides that option)
  4. Donate to a registered charity
  5. Use private health insurance to reduce your Medicare levy
  6. Contribute a portion of your salary to your Superannuation fund
  7. Pre-pay your expenses in advance to bring your deductions to the current financial year

 3 Tips to Get your Expense Claims Done Right 

  • The expense should be related to your income
  • You should have incurred the expense. Your employer shouldn’t have reimbursed you for the costs
  • You must have saved the records for the expenses

Specific Deductions Nurses and Midwives can Claim 

  • AHPRA Annual Practising Certificate Fees

If you are renewing your APHRA registration to continue your practice as a nurse, it is an allowed deduction. However, the initial cost to register in APHRA is NOT an allowed deduction as it allowed you to start employment.

  • Car expenses

Travelling between two separate workplaces can be claimed. For example, if you are using a car (personal, lease or a hire car) to transport a patient to an appointment, you can make a claim. Travelling from a usual place of work to an alternative workplace is also an allowable deduction. 

However, you cannot claim travel between home and work. There are exceptions when you can claim such expenses if:

  • You need to carry heavy tools or equipment for work. 
  • The tools or equipment can be transported using a vehicle
  • The equipment is essential for your job, and you need to transport it to work.
  • There are no provisions to store the equipment at work.

Car expenses under a salary sacrifice or a lease arrangement cannot be claimed; however, you can claim parking and toll expenses for work-related travel. Using a taxi, ride-share or public transport to commute from your usual workplace to another workplace is an allowed deduction.

Note: If you are claiming car expenses, you can use the logbook method or the cents per km method.

You can’t use the above methods if you are claiming expenses for a motorcycle, ute or a vehicle with a capacity of transporting 9 or more passengers.

For such vehicles, you can claim expenses for fuel, oil, insurance and loan interest along with the decline in value of the vehicle. Don’t forget to keep the receipts of your expenses.

  • Clothing and uniform expenses

Work uniforms, scrubs, and nursing shoes with non-slip soles are other things you can claim. You can claim the costs of repairing work clothes but not the expenses for conventional clothing (everyday wear) and footwear, as it is not work-related.

If your uniform is specific to your occupation or it is non-compulsory and registered with AusIndustry, it is an allowed deduction. 

According to the ATO, you can claim a deduction for the costs of washing, drying and ironing work clothes :

  • $1 per load if it contains work clothing
  • 50c per load if you mix personal items of clothing with your work clothing

Laundry claims under $150 (excluding dry-cleaning expenses) do not require any receipts. However, if you are claiming the costs of dry cleaning or uniform laundry and your annual expenses exceed $150, you will need to provide receipts.

Note: You can’t claim a deduction if your employer repairs or replaces your uniform. 

  • Training Courses, self-education and conferences

If you are pursuing a course to improve your skills and knowledge for your current role, or if it can lead to an increase in your income, you can claim a deduction for self-education and study expenses.

While most employers will cover the costs of mandatory training, if you are a designated first aider and your role involves completing a first aid training course for emergency work situations, and you have paid for the costs of the course, you can claim a deduction for the cost of first aid training courses. 

If you are attending a seminar, conference or training related to your work you are eligible for a tax deduction. Interstate travel, accommodation and meals incidental to such events are also covered under this. If you are travelling to a venue and staying overnight at a hotel, you can claim a deduction for the cost of attending the training plus incidental expenses associated with it. Once again, you can only claim these costs if you have incurred the expense directly. You can’t make a claim if your employer has covered the costs.

Please note that training, courses or conferences undertaken in order to secure a promotion may not be deductible – it is only training, courses and conferences required to do your current job, that can be claimed. As always, if in doubt, consult your accountant.

  • Magazines and professional publications

The cost of subscribing to or buying a nursing magazine, newspaper, news service or a professional publication can be claimed if:

The content is specific and related to your work duties. If you are using the publication for private and work purposes, you can only claim the part related to your work. 

  • Overtime meal expenses

According to the ATO, you can claim a deduction for the cost of a meal you buy when working overtime if all the points mentioned below apply:

  • You receive an overtime meal allowance under your award, agreement or industry law
  • Your allowance is included in your tax return as income
  • The allowance is in your income statement as a separate allowance

ATO sets a reasonable amount, you can claim a year without receipts. If you are claiming more than the reasonable amount, you need to keep receipt of your expenses.

  • Phone, Data and Internet Expenses

Claiming a deduction for phone, data and internet charges for work-related use is allowed. 

If you are claiming under $50, you don’t need to keep records. If your claim is more than $50, you need to keep records identifying work-related calls and internet usage. 

  • Personal Protective Equipment (PPE) 

Please remember – you must have purchased these items (ie: they cannot be supplied by your employer) and you must keep the receipts as evidence.

  • Gloves
  • Protective safety glasses, which include anti-glare or photochromatic glasses, sunglasses, safety glasses or goggles when used specifically for work purposes.
  • Lab coats and aprons, in certain circumstances.
  • Pantyhose/stockings, in certain circumstances.
  • Protective vests, in certain circumstances. 
  • Rapid Antigen Tests (RATs) that you purchase that are used for the purpose of testing and reporting your RAT status in order to attend a workplace can be a deductible expense.
  • Hand sanitiser
  • Protective masks 

 

  • Stationery

Your Nurse Diary, pens or logbooks, if used for work, can be claimed as well.

  • Tools and equipment, such as stethoscopes

The tools you use for your work, like a stethoscope, nurses’ fob watch, safety glasses etc are eligible for tax-deductible expenses. 

If the equipment costs less than $300, you can claim the full amount in the year of purchase. But if the equipment costs you more than $300, you can claim for the decline in value.

Handy Tip: Use the ATO depreciation and capital allowance tool to help work out the deduction you can claim from a depreciating asset.

  • Union Fees and Professional Association Fees

Your payment for union and professional association fees, such as AHPRA registration fees, and associations such as Wounds Australia, for example, can be claimed as a deduction.

Things you can’t claim 

As a general rule, anything unrelated to your work and personal expenses cannot be claimed. For example:

  • Child Care
  • Driver’s license
  • Entertainment and Social Functions
  • Fines and Penalties
  • Prescription glasses and contact lenses
  • Grooming – hairdressing, cosmetics, hair and skin care products
  • Relocation 

We hope the above information comes in handy when you file your taxes this year. That being said, let’s bust the myth about working overtime and being pushed to the next tax bracket.

The Myth of the High Tax Bracket due to Overtime Work and Extra Shifts

You might be working overtime or accepting night shifts and thinking you would get pushed to the next tax bracket and therefore, be taxed more, and earn less. This is just not true! This assumption could lead to you wanting to not work overtime and decline shifts.

Australia has a progressive tax rate, which means your average tax rate is much lower than the marginal rate. The average tax rate is the amount of tax paid divided by the income, while the marginal tax rate is the tax you pay for every additional dollar earned as income. So, just because another source of income bumps you into the next tax bracket doesn’t mean all of your income is now taxed at that higher rate.

So what does that actually mean? Simply, if you are earning an additional $10,000 in overtime work or because you pick up extra shifts, it doesn’t mean all your income is taxed at a higher rate.

Essentially, you still get more money in hand, and you would get still be likely to get a tax refund at the end of the year. And it’s always great to get a refund at the end of the year, right? Remember, every dollar counts!

Our simple advice is to keep building your financial security and save as much money as you can, and the easy way to do that is to jump on those extra shifts while you can (especially those high-paying casual weekend nursing shifts seen on uPaged!) 

(Oh, and here’s our disclaimer – we’re not accountants – so you really need to check with yours to find out exactly what, and how much, you can claim).

Need an accountant who specialises in tax for Nurses? Email us at hello@uPaged.com and we’ll connect you with our favourites.

References

https://www.ato.gov.au/Individuals/Income-and-deductions/In-detail/Occupation-and-industry-specific-guides/Nurses-and-midwives—income-and-work-related-deductions/

 

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